Project management assistance

Consulting

Une personne travail sur un projet AMOA sur un bureau

When it comes to complex projects, our expertise in project management assistance (PMA) ensures precise, structured management, covering the essential strategic and operational dimensions.

At FocusTribes, our specialist consultants combine an in-depth understanding of business issues with rigorous project management to effectively steer transformations and ensure the success of our customers’ initiatives.

Our approach encompasses project planning, organisation and management, with a particular focus on information systems and functional architecture.

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What is project management assistance

Why use a FocusTribes project management assistance consultant?

Project Management Assistance (PMA) focuses on the structuring, organisation and management of projects, playing a key role in the coordination and implementation of complex information systems.

Project management requires expertise in specific business areas, project management (including agile methods), and integrated software packages (ERP, CRM).

Deux personnes travaillent sur un projet AMOA sur un bureau

The PMA consultants in the community offer strong business skills combined with technical know-how.

They know how to decipher business needs and challenge integrators to maximise the value of the functionalities developed.

Our project management experts organise and manage projects using tried-and-tested methodologies to ensure efficient execution.

They adapt tools and methods to the specific needs of the project, facilitating the integration and use of new solutions.

FocusTribes’ project management consultants provide the link between strategic objectives and day-to-day operations, ensuring that the project remains aligned with the needs of the business.

Thanks to their experience, they anticipate and manage risks, ensuring the successful implementation of the project.

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Skills, expertise and scope of action of the FocusTribes project management assistance consultant

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Business requirements analysis is crucial to the success of a project, as it determines the direction and specifications of the project.

This ensures that the final system will accurately meet user expectations and effectively support business operations.

Without a clear understanding of business requirements, the project risks missing its target, resulting in additional expenditure and inefficient use of resources.

Consultante FocusTribes travaillant sur un projet de digitalisation avec un ordinateur portable et des documents analytiques sur son bureau

To ensure that the solutions developed precisely meet user requirements, FocusTribes’ project management consultants carry out a series of structured actions:

Organisation of workshops: Bringing together end-users and stakeholders at workshops to gather their input.
Analysis of current processes: Study existing workflows to identify pain points and opportunities for improvement.
Writing specifications: Formalising the requirements gathered into functional specifications that will serve as a reference throughout the project.
Requirements validation: Ensuring that the documented requirements are complete and aligned with the company’s strategic objectives.

These steps create a solid foundation for the development and implementation of effective solutions that are aligned with business needs.

Effective project management is essential to ensure that project objectives are achieved on time and on budget.

Using proven methodologies such as Agile, Scrum, or PRINCE2 helps to structure the project, respond quickly to change, and minimise risk while maximising return on investment.

To implement project management effectively, the community’s consultants carry out a number of structured actions:

Choice of method: Select the project management methodology best suited to the specific context of the project, such as Agile, Scrum or PRINCE2.
Precise planning: Establish a detailed plan, defining the phases, milestones and key deliverables, as well as the corresponding deadlines.
Ongoing monitoring: Use project management tools to regularly track progress, manage resources and control costs.
Regular meetings: Conduct regular project monitoring meetings with the team and stakeholders to maintain communication and alignment.
Change management: Apply change management processes to incorporate necessary adjustments while minimising disruption and risk.

Cross-functional coordination is essential for integrating the efforts of business and technical teams, ensuring that all parties are working towards a common goal.

It improves efficiency, reduces misunderstandings, and speeds up project execution by facilitating communication and collaboration between different departments.

To ensure effective coordination between the business and technical teams, FocusTribes consultants implement several key actions:

Establishing communication channels: Setting up dedicated channels to facilitate the exchange of information between teams.
Organising cross-departmental meetings: Planning regular meetings to discuss the progress of projects and tackle cross-functional challenges.
Set up shared documentation: Use collaborative tools to ensure that all stakeholders can access and update information.
Clarifying roles and responsibilities: Explicitly define everyone’s roles and responsibilities (RACI: Responsible, Accountable, Consulted, Informed) to avoid overlap and confusion.
Conflict management and escalation: Mediate conflicts and escalate critical issues to management.

User training and support are crucial to the successful adoption of new technology solutions within an organisation.

Effective training ensures that end-users understand and use the systems correctly, maximising operational efficiency and minimising resistance to change.

To ensure the successful adoption of new technological solutions, the Tribu’s PMA consultants implement a set of structured actions for user training and support:

Creation of customised training modules: designing programmes specifically tailored to the needs of different users.
Organisation of interactive sessions: Running ‘Kick offs’, workshops and practical seminars to engage users and facilitate learning.
Distribution of learning materials: Provide manuals, tutorial videos and FAQs to facilitate ongoing self-training.
Ongoing support: Provide post-deployment support to answer questions and resolve operational issues.
Evaluation and adjustment: Monitor the effectiveness of training and adjust methods to improve user engagement and understanding.

Supervising the testing and validation phases to ensure that the solutions delivered meet quality criteria and user requirements.

Quality assurance is essential to ensure that the technological solutions implemented meet not only the pre-established quality criteria, but also the real needs of the end users.

It is crucial for minimising the risk of systemic failures that could affect business operations after deployment.

To ensure that the solutions delivered achieve the required quality standards and meet user expectations, a number of key actions are undertaken during quality assurance:

Drawing up test plans: Defining comprehensive test strategies and plans to cover all critical system functionalities.
Performing tests: Carrying out integration, performance and acceptance tests to check that solutions comply with specifications.
Anomaly tracking: Identifying, recording and resolving defects discovered during testing.
Validation by users: Organising validation sessions with key users to confirm that the solutions meet their needs.
Test reporting: Document results and corrective actions in detailed test reports.

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Case studies

Imerys: Global transformation programme based on the implementation of the SAP S4Hana solution – Greenfield

Project ownership assistance and project management as part of a global implementation of the SAP S4Hana solution across a full functional scope.

Case studies

Focustribes consultants provided project management and project management support.

They brought their business and tool expertise to bear on all the SAP S4Hana (+Fiori) modules:

Finance, Controlling (FICO)
Logistics (MM & SD), Wharehouse Management (WM & EWM), Manufacturing and Quality (PP & QM)
Transport Management (TM)

And supporting IMERYS teams throughout all stages of the programme:

Definition of the Core Model
Local deployment in France and internationally (“Fit Gap Analysis” and “Roll Out”)
Change Management and Training

Engie: Overhaul of finance systems and processes – Typical project management assistance role

As part of an initiative to optimise and harmonise finance processes, assisting business teams in defining the target model.

Case studies

As part of an initiative to optimise and harmonise finance processes, assisting business teams in defining the target model:

Definition of accounting and analytical structures
Support for roll-out to entities

Typical project management role (team support / Design / IT vs. business bridge / Challenging the integrator / Explaining the new flows, etc.)

Functional expertise within project management:

Critical analysis of the conclusions of the initial fit-gap phases and proposals for simplifications or best practices
Functional review of the data migration strategy
Functional review of the management schema and the structuring elements of the localisation (configuration of new companies)
Review of strategy, tests and cutover

Functional expertise for product upgrades:

Analysis of requirements backlog, extension proposals based on requirements expressed by greenfields, etc.
Participation in the arbitration, design and functional testing phases
Integration with Master Data projects

FFT: Digitalisation of the expense claim and travel booking process – Implementation of Expensia and KDS solutions.

Within the French Tennis Federation, Focustribes supported the implementation of Expensia and KDS solutions.

Case studies

FFT: Digitalisation of the expense claim and travel booking process

The Focustribes team assisted the French Tennis Federation with the implementation of digital expense and travel booking solutions (Expensia and KDS).

Framing the mission
Facilitation of the general design workshops (approval circuit, reimbursement policy
reimbursement policy, link with leave, arbitration allowances, etc.)
Monitoring the configuration of the software according to the needs expressed in the workshops
Monitoring the development of the various interfaces with other applications (accounting, payroll, leave management, etc.)
Verification of non-regression
User acceptance testing (UAT)
Drafting of operating procedures (or other training documents),
adapted to the FFT context
Assistance with starting up the pilot (restricted population)
Assistance with the start-up of all FFT registrants over the hypercare period
hypercare period

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Our leaders in project management assistance

Nelson

Consultant

Finance Project Manager

Franck

Consultant

IT Project Manager

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Nelson

Consultant

AREA OF EXPERTISE

S4Hana FI / CO project management
IT project management
User acceptance testing
Definition of the target functional and application architecture for finance/controlling

EXPERTISES

SAP S/4HANA Financial Accounting
SAP Activate et SAP S/4HANA Central Finance
SAP Activate Project Management
SAP BI

Franck

Consultant

AREA OF EXPERTISE

Management of management software integration projects: ERP, SAP
Management of multi-disciplinary internal and external teams
Test strategy
Change management

EXPERTISE

SAP, SAP hana
Agile methodology, PACE
Insurance, Industry

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Our complementary expertise in project management assistance

Explore our complementary areas of expertise, each designed to strengthen your business as a whole. Each expertise is presented in detail, providing a clear overview of the value we bring to our customers.

FocusTribes can help you with your project management assistance

Contact us today to discuss how FocusTribes can help you optimise your PMA project and achieve your business objectives. Together, let’s create a bespoke strategy to propel your business to success.

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Project management assistance

Consulting

What is project management assistance

Why use a FocusTribes project management assistance consultant?

Definition

Specialised expertise

Optimised project management

Strategic and operational support

Skills, expertise and scope of action of the FocusTribes project management assistance consultant

Analysis of business needs